Event Coordinator Internship (vi.eca1)
Current Volunteer Internship Vacancies
POSITION: Event Coordinator Assistant
Callan Park Festival is celebrating Mental Health on Sunday, 1st May 2011 by honouring mental health consumers, their carers, family, friends and the community that supports them.
We are looking for several Event Coordinators to assist in all aspects of the development and staging of the Callan Park Festival. You will report to the CEO and or the Event Director and work closely with the Creative Director.
You should be able to anticipate project needs, discern work priorities, and meet deadlines with or without supervision and have the ability to work within a team. This department will have the full support of our Administration, Marketing and PR Departments.
Ideally you should have a love for special event management, be enthusiastic and professional; and be able to build relationships with internal Team members and external suppliers.
TASKS MAY INCLUDE:
- Assisting in the creation of the Festival day run-sheet and timetables
- Assisting with Budget Creation and event management
- Researching appropriate suppliers, contacting them and providing short lists of options Negotiate pricing and process quotes for chosen suppliers
- Conduct one on one consultation to discuss and confirmed arrangements and book chosen suppliers
- Advise our Financial Officer of payment schedules, deposits and final payment dates
- Confirmation with all suppliers six weeks before the event and ten days before the Festival
TASKS ON THE DAY MAY INCLUDE:
- Coordination of timings of set up and deliveries at the event
- Oversee delivery of materials to venue
- Oversee bump-in, final set up on the festival day and bump-out
- Act as a contact person on the day for volunteer staff and suppliers
QUALITIES NEEDED:
- Multi-tasking skills and the ability to complete tasks
- Event experience or be undertaking/completed a course in event management
- Great oral and written communication skills
- Ability to work independently and with a team and
- Ability to think both creatively and logically
- Mobile, Landline, email and Skype.
As this is a Volunteer Internship, no payment will be awarded, but letters of recommendation from supervisors will be given. We will also acknowledge your name before and permanently after the festival on our volunteer honour role on the website.
You will gain opportunities to enhance a resume with charity work, gain invaluable experience and work in an environment where experienced people are volunteering for an excellent cause.
This position is flexible, as we are an Eco-Friendly Institute. Our interns communicate and work via the web through our Gmail and Skype. This position does require that you have web access, a mobile and if possible a landline. You may be required to attend some (but not all) meetings. Meetings will be held at various locations, usually in university’s or the CBD.
You will also gain opportunities to work in other areas of the organisation depending on your skill sets, thus you may get to work in other departments if tasks are available for you to do. You will gain new skills and experiences.
You may volunteer on the day of the festival, but, it is not required in order to hold this position.
This is a great opportunity for any determined student to put their “foot in the door” and start their career in Event Management.
For further information visit other sections on our website or contact Victor on 0401 405 055.
How to apply:
Step 1 – Please fill out the application form at http://callanparkfestival.com/volunteer/application-form/
Step 2 – Email to callanparkfestival@gmail.com ‘Attention HR Director’ the following:
- Cover Letter (include both your mobile and a landline number)
- Full Resume and References
